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Document Management Specialist

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All About Document Management Specialists

Job Description & Duties Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

List of Document Management Specialist Job Duties

  • Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
  • Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
  • Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
  • Consult with end users regarding problems in accessing electronic content.
  • Conduct needs assessments to identify document management requirements of departments or end users.
  • Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.

Qualities of a Document Management Specialist

When polled, Document Management Specialists say the following skills are most frequently used in their jobs:

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Other Document Management Specialist Job Titles

  • Director
  • Document Control Supervisor
  • Documentation Analyst
  • Document Management Consultant
  • Business Process Analyst

Job Demand for Document Management Specialists

In the United States, there were 287,200 jobs for Document Management Specialist in 2016. New jobs are being produced at a rate of 9.3% which is above the national average. The Bureau of Labor Statistics predicts 26,600 new jobs for Document Management Specialist by 2026. The BLS estimates 22,400 yearly job openings in this field.

Forecasted Number of Jobs for Document Management Specialists in U.S.

The states with the most job growth for Document Management Specialist are Washington, Utah, and Nevada. Watch out if you plan on working in Alaska, Maryland, or Mississippi. These states have the worst job growth for this type of profession.

How Much Does a Document Management Specialist Make?

Document Management Specialists make between $47,350 and $144,820 a year.

Salary Ranges for Document Management Specialists

Document Management Specialists who work in District of Columbia, Maryland, or New Hampshire, make the highest salaries.

How much do Document Management Specialists make in different U.S. states?

State Annual Mean Salary
Alabama $87,060
Alaska $98,830
Arizona $85,010
Arkansas $73,670
California $103,270
Colorado $102,470
Connecticut $100,340
District of Columbia $117,540
Florida $78,900
Georgia $90,140
Hawaii $89,960
Idaho $80,610
Indiana $79,310
Iowa $78,810
Kansas $79,300
Kentucky $79,420
Louisiana $66,600
Maine $79,790
Maryland $113,330
Massachusetts $92,110
Michigan $76,400
Minnesota $81,650
Mississippi $81,280
Missouri $82,610
Montana $68,430
Nebraska $86,230
Nevada $72,610
New Hampshire $112,440
New Jersey $99,210
New Mexico $79,540
New York $90,750
North Carolina $88,650
North Dakota $70,730
Ohio $82,440
Oklahoma $78,490
Oregon $79,610
Pennsylvania $87,040
Rhode Island $81,290
South Carolina $92,100
South Dakota $81,250
Tennessee $74,000
Texas $90,290
Utah $76,890
Vermont $72,220
Virginia $105,270
Washington $91,620
West Virginia $83,660
Wisconsin $74,600
Wyoming $75,780

What Tools & Technology do Document Management Specialists Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many Document Management Specialists:

  • Microsoft Excel
  • Microsoft Word
  • Hypertext markup language HTML
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Access
  • Microsoft Windows
  • Microsoft Project
  • Autodesk AutoCAD
  • Adobe Systems Adobe Acrobat
  • Microsoft Visio
  • Microsoft SharePoint
  • Adobe Systems Adobe Photoshop
  • Microsoft Dynamics
  • Linux
  • IBM Notes
  • Microsoft Visual Basic
  • FileMaker Pro
  • Extensible markup language XML
  • Microsoft SQL Server

How to Become a Document Management Specialist

Education needed to be a Document Management Specialist:

Document Management Specialist Degree Level

How many years of work experience do I need?

Document Management Specialist Work Experience

Where Document Management Specialists Are Employed

Document Management Specialist Sectors

Document Management Specialists work in the following industries:

Document Management Specialist Industries

References:

Image Credit: Negative Space via CC0 License

More about our data sources and methodologies.

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