What is a Document Management Specialist?
Document Management Specialist Example Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
List of Document Management Specialist Job Duties
- Document technical functions and specifications for new or proposed content management systems.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
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What Skills Do You Need to Work as a Document Management Specialist?
When polled, Document Management Specialists say the following skills are most frequently used in their jobs:
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Types of Document Management Specialist
- Documentation Analyst
- Document Control Clerk
- Document Control Supervisor
- Manager, Enterprise Content Management
- Director
Job Opportunities for Document Management Specialists
In the United States, there were 287,200 jobs for Document Management Specialist in 2016. New jobs are being produced at a rate of 9.3% which is above the national average. The Bureau of Labor Statistics predicts 26,600 new jobs for Document Management Specialist by 2026. There will be an estimated 22,400 positions for Document Management Specialist per year.
The states with the most job growth for Document Management Specialist are Washington, Utah, and Nevada. Watch out if you plan on working in Alaska, Maryland, or Mississippi. These states have the worst job growth for this type of profession.
Average Document Management Specialists Salary
The average yearly salary of a Document Management Specialist ranges between $47,350 and $144,820.
Document Management Specialists who work in District of Columbia, Maryland, or New Hampshire, make the highest salaries.
Below is a list of the median annual salaries for Document Management Specialists in different U.S. states.
| State | Annual Mean Salary |
|---|---|
| Alabama | $87,060 |
| Alaska | $98,830 |
| Arizona | $85,010 |
| Arkansas | $73,670 |
| California | $103,270 |
| Colorado | $102,470 |
| Connecticut | $100,340 |
| District of Columbia | $117,540 |
| Florida | $78,900 |
| Georgia | $90,140 |
| Hawaii | $89,960 |
| Idaho | $80,610 |
| Indiana | $79,310 |
| Iowa | $78,810 |
| Kansas | $79,300 |
| Kentucky | $79,420 |
| Louisiana | $66,600 |
| Maine | $79,790 |
| Maryland | $113,330 |
| Massachusetts | $92,110 |
| Michigan | $76,400 |
| Minnesota | $81,650 |
| Mississippi | $81,280 |
| Missouri | $82,610 |
| Montana | $68,430 |
| Nebraska | $86,230 |
| Nevada | $72,610 |
| New Hampshire | $112,440 |
| New Jersey | $99,210 |
| New Mexico | $79,540 |
| New York | $90,750 |
| North Carolina | $88,650 |
| North Dakota | $70,730 |
| Ohio | $82,440 |
| Oklahoma | $78,490 |
| Oregon | $79,610 |
| Pennsylvania | $87,040 |
| Rhode Island | $81,290 |
| South Carolina | $92,100 |
| South Dakota | $81,250 |
| Tennessee | $74,000 |
| Texas | $90,290 |
| Utah | $76,890 |
| Vermont | $72,220 |
| Virginia | $105,270 |
| Washington | $91,620 |
| West Virginia | $83,660 |
| Wisconsin | $74,600 |
| Wyoming | $75,780 |
What Tools do Document Management Specialists Use?
Below is a list of the types of tools and technologies that Document Management Specialists may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Hypertext markup language HTML
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Microsoft Windows
- Microsoft Project
- Autodesk AutoCAD
- Adobe Systems Adobe Acrobat
- Microsoft SharePoint
- Microsoft Visio
- Adobe Systems Adobe Photoshop
- Microsoft Dynamics
- Linux
- IBM Notes
- Microsoft Visual Basic
- FileMaker Pro
- Extensible markup language XML
- Microsoft SQL Server
Becoming a Document Management Specialist
What education is needed to be a Document Management Specialist?
How Long Does it Take to Become a Document Management Specialist?
Where do Document Management Specialists Work?
Document Management Specialists work in the following industries:
References:
Image Credit: Negative Space via CC0 License
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